9th August, 2022
*If you are lucky enough not to have an existing mortgage: – Certified copy folio(s) and file plans (i.e. file plans = maps) dated within the last 12 months need to be obtained from the Property Registration Authority of Ireland located at Cork Road, Waterford. You can order the folios and the folio maps online by visiting Landdirect.ie and doing a search to locate your property. In fact, if you go to the website, you can search for the folio relating to the property in question, and, then, order it to be posted to you.
*If your deeds are with a bank (where you have OR had a mortgage on the property) or if your deeds are with the County Council or if your deeds are with another Solicitor, then please complete the attached “Authority” form to allow us to write for your deeds. Please complete all the form (we have placed a star (*) beside anywhere you need to fill/complete), sign it and return to us as soon as possible. It can take up to 6 weeks for the deeds to arrive to us!
To really speed up this process, you should telephone and find out that they have your deeds. Keep the name of the person with whom you were speaking.
*If your property is/was a County Council property, then please note that the County Council’s consent will be required for the sale to proceed. The sale of County Council properties often takes longer due to this additional consent procedure.
–If you are selling part of your property, then, when we have the legal map, we will send it to you to have an engineer/surveyor/architect/draughtsperson mark it.
Inform the auctioneer (if there is one) of our name, address and phone number. Once a deal is done, ask them to send you a sales advice sheet and send a copy to us. You should by now have agreed with the auctioneer their fees, vat, advertising expenditure and miscellaneous expenses (do so in writing).
If no auctioneer is involved, ask the Purchaser(s) to get their Solicitor to send us a note of their understanding of the details of the sale.
If contents and moveable items are being included in the sale, then, you should type up a full list of what’s being sold. Kindly, send us a copy and send a copy to the auctioneer, asking that they put a value on them and they inform all parties of that valuation.
If you are not single, then please obtain your Marriage Certificate or Civil Partnership Certificate from the Registrar of Births, Deaths and Marriages responsible for the area where you “tied the knot”. A religious certificate is no use. It must be a State Certificate not a religious one. Send us a copy of it as soon as you get it. If your spouse/civil partner has passed away, then a State death Certificate is also needed, and a copy can be given to us.
PLANNING, ROADS AND SERVICES, BOUNDARY
When we have all the title documents and are in a position to draft up contracts, we will be in contact with you to discuss a variety of matters. In the meantime, you could also be checking the following: –
As a minimum, I would suggest you now get a Planning and Building Regs Report from an insured expert (e.g. engineer/surveyor/architect/draughtsperson) stating these appear in order. If you wait until we get your title documents, then time will be lost.
If you have a building on the property, an expert’s Certificate of Compliance with Planning and Building Regulations should be with your title documents. HOWEVER, if you carried out any further construction works/extensions since your original mortgage final drawdown, it is likely that you will now need to get an expert to certify compliance or exemption with Planning Permission and, possibly, Building Regulations.
If planning was needed, then please obtain a full copy of the Decision and Grant of Planning Permission. Speak to your engineer/surveyor/architect/draughtsperson about this. You will also need to get evidence of payment of any development charges. If you served a Commencement Notice on the Building Control Authority, after 1st March, 2014, then, you will need to get a copy of the Final Certificate of Compliance with Building Regulations as registered with that Authority and evidence that the Final Certificate is registered with them.
If you are aware of any planning issues affecting the property or you received any notices from the planning authority, then, please advise us so that we can amend the contract to protect you.
If the Council have your deeds, then take it that you will need a Certificate covering the Planning/Building Regulations relating to all the property from when it was first built.
–You should now contact an engineer/surveyor/architect/draughtsperson to address planning matters. The expert engaged by you, would need to send a copy of their up-to-date professional indemnity insurance with any certificate/letter provided by them. It may be as well to also get them to check your legal map once we have your deeds. They can also address roads and services as detailed in this letter.
**** REMEMBER THIS = you’re giving a warranty that since you became owner of the property there is no planning problems that you are aware of. ******
So, the documents needed:
Please find out the whereabouts of your water and sewerage pipes. They should not go through anyone else’s property. We will need to know if your water is on the mains, or from a well located within the property being sold, or from a group water scheme. If it is the latter (group water scheme), find out the name of the organisation, the person who runs it and their phone number and details of any annual charge. We will need to know if your sewerage is on the mains or to a septic tank with percolation area located within the property being sold.
With mains services, either water or sewerage or both, you need to get proof from Irish Water that they are responsible for these. Their website has information on how to get this. We can do this for you, but we find clients get faster responses.
Find out if the access road, footpaths to the property are looked after by the local authority. We will need this verified by way of a letter from an engineer/surveyor/architect/draughtsperson or from the local authority. It takes a few weeks at the very least to get this from the local authority whereas an engineer/surveyor/architect/draughtsperson will address everything much faster for you.
If the access road or any of the services pass through another party’s property, then, hopefully your rights to use them are registered with your deeds and we will know this when we get your title deeds.
So, the documents needed are:
So, the documents needed are:
The issues on boundary line, access roads being public roads, services including water and sewerage can, alternatively, be dealt in one document called a “Declaration of Identity”. Most experts in planning are familiar with this document.
TAXATION / GRANTS
Tax: – where you are selling property (other than the sale of your principal home), you may need an accountant to examine the Capital Gains Tax, VAT and CAT position for you. We advise all clients that you engage one before signing any sale contract. If you are non-resident, then, please speak to us now about getting appropriate tax clearances. We can give you the name of our accountants if that’s of any use to you.
Grants: – did the property receive grants that could become repayable at the happening of specified events?
ANNUAL OR PERIODIC CHARGES ON THE PROPERTY
If the property has a Residential portion or is wholly residential, then, you will need
You can visit Revenue website at revenue.ie/en/tax/lpt/You will also need to get the LPT Property ID number. It should appear on the page you printed out but if not, this is available online.
One thing to keep in mind is if you sell your house for more than what you declared the value for LPT, then, you should seriously consider if you need to make a new return to revenue based on the current price. The Purchaser(s) is under an obligation to advise Revenue of any such scenario, so maybe you need to deal with it upfront at this stage so as to avoid interest and penalties.
If your declared value for LPT is 2 or more bands below the sale price, then you need to address this with LPT in Revenue now to ensure you don’t end up paying more LPT tax, penalties and interest. If the sale price exceeds €350,000, and you under-declared the value for LPT, you now need to immediately apply to LPT Revenue for “specific clearance for your sale” at the agreed sale price.
Even if you have yet to sign a contract for the sale, you can address the above with Revenue now.
By the way, if the completion of sale takes place on or after 1st November to 31st December, you must pay next years LPT. This will be refunded back to you on the completion date. The law on LPT requires you to pay next years LPT in this scenario. So, perhaps consider paying it all now if it looks any way like closing post 31st October.
Household Charge (known as HHC): –
Evidence of payment and a certificate of discharge for your payment of the Household Charge for 2012. More than likely, it will appear as paid on the LPT print-out of your “Property History Summary”. If it doesn’t you can request a discharge by emailing the relevant authority – see the household charge official site at web address householdcharge.ie
Non-Principal Private Residence tax (known as NPPR): –
In addition, where the property is your principal private residence (or it was your principal residence for any period since 1st Jan 2011) an exemption certificate/letter for the NPPR charge needs to be obtained from the local authority. You might telephone the finance department of your local authority to get this as soon as you can. You need to get a certificate for each of the years 2011 -to- 2013(inclusive).
If the property is/was not your principal private residence, then you will need evidence of payment of NPPR tax for each of the years 2011 -to- 2013(inclusive) by obtaining a discharge certificate/letter for the NPPR charge from the local authority.
So, the documents needed are:
The “Property History Summary” printout from LPT for all years
Proof the HHC was paid (see LPT print-out)
NPPR discharge certificate or exemption for 2011 to 2013(inclusive)
If a building is included in your sale (e.g. houses, apartments, offices, warehouse etc.), a Building Energy Rating (B.E.R.) Certificate will be required to be included in the contract documents. Please furnish it to us with the advisory report as it is needed in advance of preparing contracts. In addition, we will need you to confirm to us that since the date of the BER Certificate, there have been no acts/works done or not done, or deterioration or occurrences to the building that would invalidate this Certificate.
PROOF OF PPS NUMBER (PERSONAL PUBLIC SERVICE NUMBER)
We need you to give us evidence of the tax reference number/PPS number and tax type of each Vendor. Any letter received from Revenue and dated within the last 12 months (like P60, balancing statement etc.) will do as evidence (each vendor will need one). You can blank out the financial info on this document. If not, then you need to contact your Inspector of Taxes. This is needed for Stamp Duty purposes.
If you are non-resident or have not paid Irish income tax in the last 3 years, then you will need to activate your PPS number first. Please, immediately, obtain one by contacting “Client Identity Services, Department of Social & Family Affairs, Shannon Lodge, Carrick-on-Shannon, Co. Leitrim, Ireland. Phone 01 8748444 or from outside Ireland 00 353 1 8748444.” Visit the website citizensinformation.ie for up-to-date information. Once you have a valid PPS number, then send it to us.
We can apply for a PPS number for you but we charge separately for it, and we find clients can get the PPS number faster than we can, so we suggest you do it yourself and start the application now as it can take several weeks. A PPS number is essential for the completion date (i.e. the day you become owner).
HOLLAND CONDON SOLICITORS, KILKENNY ,IRELAND